The ‘How’ of Time Management

Nowadays, most employers expect employees to be capable multitaskers. They want to hire someone who is adaptable and has a “can-do” attitude toward whatever task the company requires. However, I believe that time management is a more critical skill for an employee or applicant than multitasking.

What is Time Management?

Time management is an approach to planning and carrying out reasonable control over time spent on specific activities to improve effectiveness, efficiency, and productivity.

Exemplary time management allows you to accomplish more than one task in a shorter time, giving you extra time to detoxify yourself from loads of work.

It makes no sense when you have a lot of work but can’t meet requirements, have no results, and cause you stress and tension.

What is the “How” of Time Management?

There are a lot of methods on how to do effective time management. We have the ABCD approach, Pareto Analysis, The Eisenhower Method, and POSEC method to help you improve how to spend your time wisely. However, allow me to share a simple system called ‘the priority matrix’ that will ease your pain in understanding all these academic sound methodologies. As simple as knowing your priorities. There are two primary questions that you need to understand and recognize.

  1. How important is the task? Simply break them down into two; high importance vs. low importance.
  2. How urgent is the task? Simply break them down into two; high urgency vs. low urgency.
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Once you identified those, there are basic 4 Actions you can proceed on.

  • Action #1 – Prioritize those are of high importance and high urgency tasks. I called these highly critical workloads.
  • Action #2 – Next in line will be high importance and low urgency tasks. You can schedule these tasks in action right after the highly critical ones since they are the next considered critical.
  • Action #3 – Do Later are those of low importance and high urgency tasks. These are the tasks that you can park for a while and finish off only when needed or deadlines are approaching.
  • Action #4 – Action that doesn’t need an action that is of low importance and low urgency. I personally call these delaying tactics such as chit-chats, browsing social media accounts, and anything that distracts your focus and diverts your attention off from your to-do list.

My Takeaway!

I understand that you will have to learn and adjust to this system. However, once you’ve incorporated this priority matrix into your work lifestyle, I’m sure you’ll find it very easy to practice good Time Management.

One of the happiest moments as an employee, which I felt and realized, is when you meet deadlines with excellent results. And these results not only positively impact yourself but the entire team. Professionally or personally, it takes self-discipline and willpower to attain good time management. I recommend you try the Priority Matrix method, which has incredibly helped me at my work.

References: SkillsYouNeed, Wikipedia

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